Hello, friends! This article will look at how to use the Google docs service online for a beginner? How can a beginner prepare a report online in the Google documents service?

How to make a report through Google documents online

This article is written for beginners who want to make money through the Internet, want to make a blog themselves, learn how to make money on affiliate programs, want to build their own Infobusiness. To achieve the set goals, you need to learn, which many beginners do. I myself went through various courses and trainings, it was written about this in articles on the blog "" and "". In the learning process, it is often required to prepare reports on the implementation of various tasks and present them to teachers and coaches.

It is convenient for teachers and students to work online when Feedback, when they sort out the mistakes of one of the students, the rest listen and shake their heads. As a rule, to work with documents, a free online service Google Docs is used - Google Docs. The Google docs service has in its arsenal a suite of office programs, which are quite enough for work.

As it turned out, 95 - 97% of newbies do not know what it is and how to work with this service. Instead of taking courses, they are forced to search for materials on the Internet to work with the online service Google Docs (Google documents). There are such materials on the Internet, but they, as a rule, are heavily overloaded with unnecessary material.

Therefore, it was decided to write a training article on working online with the Google Docs service (Google documents) for beginners and give information in it to a minimum. Based on this article, it will be possible to quickly and easily make a report without being distracted by the study of unnecessary information, and later gradually master the rest of the functions. Google service Docs (Google documents online).

It is impossible to cover all the possibilities and functions of the online service Google Docs (Google documents) in one article, this will require a full-fledged video course, therefore, as mentioned above, we will consider the minimum information that is needed to create a report and send it to specific people. So, first, let's make a small theoretical overview of the online service Google documents.

Over the past ten years, we have become accustomed to working with documents in various computer programs - Word, Excel, PowerPoint and other programs. It is difficult to imagine that today people write a draft on paper and then type the corrected text, for example, in Word. Office programs are used to work with documents, for example Microsoft Office in various trim levels.

Office programs are installed on a computer, and you can work in them without the presence of the Internet - work offline. Often there is a need for collective work on documents, reading, editing, commenting. At enterprises and organizations, this is solved simply, computers are combined into a network. And how to work with the document for people who live in different cities, in different countries?

This issue has been resolved by many Internet services through the use of cloud technologies processing and storage of information. To put it simply, the work is done on the service server, and the information is also stored there. You do not process files on your computer, these files are not stored on your hard drive. With the help of such services, tens and hundreds of people from any part of the world can work with a document at the same time - this is a very convenient tool. That is, this office suite for work, but it is not installed on the computer, but on the service server.

One of such advanced and popular online services is Google Docs (Google documents), with its help you can create, edit various documents, hundreds of people can work with these documents at the same time. You can create documents similar to Word, Excel documents, graphic files, various presentations.

I hope this is clear? Now we turn to the practical work on the preparation of the report. To start working in the online service Google Docs, we need to have a mail from Google - gmail. If you do not have such mail, then you need to start it, it is done simply, and we will not consider this issue here. Now that you have mail, log in and go to the Google page. In the upper left corner, you can click "Applications", or in the upper right corner, click "Services" (see screenshot).

In the window that opens, click on "Google Drive" (Drive), see the screen.

Now we have been redirected to the document management page. It will be empty there, I have already created some documents (see screenshot).

Screen 3.

In this article, we will look at working with two documents:

1. "Document" is an analogue of a document made in regular Word.
2. "Table" is an analogue of the usual Excel, where data can be entered into a table, or some calculations can be made.

To create a document, you must click the "Create" button (see screen 3), select in the drop-down menu and click on "Document" (screen 4).

Screen 4.

A new window of our future document opens (screen 5),

Screen 5.

as you can see, the control panel is very similar to the Word control panel. Now we need to give a name to our document, for this we click at the top of the "New Document" page. A small window pops up, in the field we write the name of the new document and click "OK".

I will not dwell on the control panel, it is almost the same as Word (see screen 5). On the left there are arrows "Back" and "Forward", "Print". Then we can select the font, its size, bold, italic, font color. To place text on the page, you must click "Advanced" and select desired function(see screen 5).

An important difference from Word is that you don't need to save anything here. If you want to fix something, feel free to correct it, this option will forever remain in the service's memory, you just close the window and continue working with other documents. By the way, all corrections also remain in memory and you can always return to them.

Suppose our document is ready, now it is necessary to make the access settings, for this we press the button in the upper right corner "Access settings" (see screen 5). In the window that opens, you must click the "Enable access by link" button (screen 7).

Screen 7.

You can also choose a mode - editing, commenting, reading. After clicking on the "Enable access by link" button, a new window pops up, we call the pop-up window and select, for example, "Everyone who has a link can view it" (screen 8) and click "Finish".

Screen 8.

Now, if you hover the mouse over the "Access Settings" button, an inscription on a black background is displayed - who will have access to the created document (see screen 9).

Screen 9.

Now you need to copy the link and send it to the addressee, everyone who has a link to the document will be able to view it. This completes the work with the document, it will be easy to figure out the rest of the options. You can also watch the video:

Since the article turned out to be quite large, I will end here. We will consider working with tables, creating folders, important features of working with an online Google document in the second part of the article. Subscribe to blog updates and you will be aware of the publication of new materials. The second part of the article can be viewed.

Best regards, Ivan Kunpan.

Hello dear readers of the blog site. Many of you in your life are faced with the need to create a document, draw a table and something else of the same kind. What are you using for this?

Oh yes, of course, there are popular programs available on almost every computer, such as, for example, Word, Excel, PowerPoint, Open Office and many others, including online versions(cloud-based) some editors.

Yes, they are undoubtedly good, but not in the case when it is still worth sweating over a given project, table, online presentation to bring it to mind, and besides, not only you are working on the project, but also your colleagues, who cannot be all time is at your side. For this, your indispensable assistant can become free and multifunctional program from Google... Let's get acquainted.

What is Google Dox?

Many of you, including myself, are accustomed to working with various documents in office programs such as Word, Excel, or PowerPoint, which first need to be installed on your computer.

This is all great if the file is just for you. And if you are limited, for example, in time? If you need to show this very text file or to someone urgently, and even so that someone would make urgently necessary edits? This is exactly what is needed for this. free online Google Docs service, the possibilities of which we will try to consider in this article.

You probably already guessed that the developer of this miracle is none other than Google itself. Google Dox does not require installation on a computer, besides, google documents or tables are automatically saved on a special server and can be viewed from any computer (you just need to know the password to enter and have access to the Internet, but more on that below).

What else can the Google Docs online service do? Here's what:

1. Several people can work with Google documents at once who had access to them. They can make any edits, leave comments, communicate via chat in real time.
2. Supports a large number of popular formats(for example docx, pdf, odt, rtf, txt, html).
3. History is kept all the edits ever made to google dox (suddenly you need to go back a few steps, to an earlier version that has not yet been revised).
4. maybe creating and editing google documents on iPhone, iPad and Android
5. If necessary, it is possible to work offline (without the Internet).
6. It is possible to select access rights for each user or for individual groups. That is, we can allow someone to edit text or tables, and someone can only give the opportunity to view and leave some comments on them.

Google Docs - creating and editing

In order to create a text file, online spreadsheet or presentation, you do not need to install any software, everything is created directly in the browser used (learn about, popular, well-known, new), as well as with one file several people can work at once(everything changes will be saved automatically).

First, go to the page create google document and click on the icon with three dashes in the upper right corner:

We open a list with what we want to create: document, table, presentation, form, and further down the list:

This is what the window looks like in Firefox browser... IN Chrome browser tabs with a choice of creation are right on the main page:

In the window that opens, we can view the documents we already have (if any):

Create a presentation online from Google

Here you can create various presentations, work on them, edit them, and all this at the same time with their colleagues, being at a respectful distance from each other. And the main thing is that all this can be done absolutely free!

Click on the big blue button "Open Google Slides":

After that, as in the previous cases, click on the big red plus button located in the lower right corner.

Choosing an online presentation topic in Google and slide size (widescreen or standard), click on ok:

We give our online presentation on Google the name and using the plus choose a layout our future slide:

We also choose the font we like, its size, color, you can also highlight it in italics, make it bold or underline (see the screen above).

Then enter a title and a subtitle by placing the mouse cursor in the appropriate fields. If desired, grabbing the selected squares with the mouse, we can increase / decrease our text, as well as rotate it to the right or left:

Features of the program for online presentations in the Google Docs service

What opportunities does it hide from us free program about Google? Let's see:

1. there is a rollback a few steps back (or forward), as well as printing
2. copy formatting
3. fit the canvas to the screen
4. magnifier is responsible for changing the scale
5. enter text or insert an image
6. insert a shape, broad arrow, callout, formula (there is a good selection of the listed symbols)
7. insert line, arrow, angled and curved connectors, curve, polyline, and scribbles
8. insert comment
9. customize input methods
10. on the "Advanced" tab you can change the background of the layout, the whole layout, change the theme of your presentation, add animation transition between slides(insert blackout, add flip, gallery, etc.)

The "File" tab in Google Dox allows you to create anything (online document, table, presentation, form, picture, can offer to choose something from the available rich Google Template Galleries). Here you can rename your creation, create a copy of it, move it to another folder, delete, import slides. Well, and, of course, view the history of all changes made, select a language, download, publish on the internet, send to coauthors and attach to an email message.

The Insert tab includes the following options:

By selecting the appropriate command in the presentation program, you can insert any text on the selected slide, add an image, video, link (), line, shape, table. You can also number your google docs slides and add comments. Well adding a new slide to an online Google Dox presentation and their import is present.

All work with slides is carried out on the "Slide" tab. This includes adding a new slide, duplicating, and deleting. Here you can also change the background, layout and theme, insert transitions between slides and change the entire template.

By selecting, for example, text or an image on a slide, you can move from background to front(and vice versa), rotate, group and ungroup. You will find all this on the "Organize" tab.

Creating a google dox form

We have previously considered in detail how, how to add this very Internet poll to your site and how to view the results of the poll and then make any changes (edit), so I will explain in a nutshell.

To conduct any online surveys, and then get a table with the results of these same polls, and absolutely is free, go to the tab creating a google dock form :

Then click on the big blue button "Create a form":

The following window will open in front of you creating a new google form:

Here you can add a poll:

Select a topic:

Set some settings:

Retrieve and view individual responses:

We enter a question without a title (if you put the mouse cursor in this field, then it is possible to insert an image - take a picture, insert a url, drag it with the mouse from the computer), and the type of question (text, list, scale, grid, date, time):

On the right, there are several more buttons with which you can add a poll, title, description, image, video and section:

How to Publish Google Docs, Sheets, Presentations, and Pictures

If you look at the settings, you will notice a very important detail: publication is possible not only of the entire document, but also of a separate part of it. For example, you can only publish individual sheets. As for the online presentation, there is a choice of the speed of changing slides. As for the picture, you can choose the size of the image published on the Internet.

After you click on "Publish", you will see a link in front of your eyes, which will need to be inserted into the code of your website, blog, online store.

There is one more very interesting thing that google spreadsheet posting - changing the visibility of some of its elements:

Changes to an already published document

By making any changes (editing) to the original document or an online spreadsheet in Google docs, you can be sure that these same changes will also appear in the published copy. But this can be avoided if you don't need it.

To do this, you select the "File" - "Publish on the Internet" items from the menu, then click on "Published materials and settings" and uncheck the "Automatically publish after changes" field:

Canceling the publication of Google Dox on the Internet

Open the file you want to unpublish. Then go to the "File" menu and select the "Publish on the Internet" item there. Go back to the "Published materials and settings" and there select the item "Unpublish".

How to set up permissions for Google documents

Without setting rights, other users will not be able to make any changes to the document you published. For example, in Google documents, the toolbar will not be available to them, in tables as well (they will be able to see all sorts of charts, formatting of cells and their values, but they will not be able to make changes). As for the online presentation, users will be able to see either a preview version or watch it in full screen mode. So in order to avoid all this, we can, for some of our project colleagues configure the rights to publish the file.

We open the document we need and in the upper right corner we find the "Access Settings" button:

After that, in the window that opens, we find the item "Advanced" and activate the item "Forbid editors to add users and change access settings", click on "Save". Now users will be able to publish the file as well as edit it.

On this, I think, we can complete our acquaintance with this free and promising program from Google. Good luck with learning!

Good luck to you! See you soon on the pages of the blog site

You may be interested

Online FTP client Net2ftp and Google Alerts - useful services for webmasters
Google forms- how to create an Internet survey on a website in Google Forms Google Sheets - their features and features Google Calendar - what it can do and how to use it 100% Google maps - how to add an organization and insert directions to your website Google Translate - translation from photos, voice input, phrasebook, offline mode and much more

Do you want to know how to earn 50 thousand monthly on the Internet?
Watch my video interview with Igor Krestinin
=>> .

GoogleDock online. How to create Google Docs

Hello blog readers. Andrey Khvostov is in touch. For successful management it is necessary to use online services transmission of information.

And if you lead or participate in a training course, take a training course, then it is convenient to share information, reports on the work done in the Google Dox service, or, as the name of the service is also abbreviated - Google Doc. About who came up with these services, read the article about the founder of Google.

Cloud storage of information based on Google Dox

At the heart of "cloud" technologies is the ability to store and process information using server tools, and calculations can be seen inside the browser window.

One of the most popular such services is Google Docs. . With its help, it is possible to create and modify documents.

This is a kind of office on the network. At the same time, users can create a Word document online, it is also possible to change documents online, to carry out joint work by different users online.

It is a program that runs inside a web browser and does not need to be installed on a personal computer.

Creaturedocuments on the Internet

With the help of Google Doc, it is possible to create a word document online, basic office documents in the usual way or using a template, to carry out all known from Word programs operations.

This includes using bulleted lists, sorting data by columns, creating tables, inserting images, writing comments, using formulas, various fonts, and everything related to office documents.

Google Docs online allows users to work with all popular file formats. In addition, this application also supports standard MS Office formats.

• The desktop in Google Doc is similar to the Word

Similar to Word, toolbar icons. File sharing and collaboration with different users on the network is available.

• Definitionaccess rights to documents

• A jointchanging documents with other people online

You can view and modify documents at the same time as others. At the same time, your work will be safe, and your data will be safely stored.

• Online-the office is accessible from any part of the planet

You just need to have access to the Internet. You can access your documents whenever you want and anywhere, because Google documents are available online, that is, always and everywhere where there is Internet access.

• Yourdata is safe and work is saved

You can store your data online and it will be automatically saved, so you don't have to worry about your hard disk or a power outage.

• Preservationand export copies

You can save documents to your PC in different formats.

• Organizationtheir documents

You can easily find your documents and organize them into folders. You can create as many folders as you like, as well as your Google documents, the entrance to which will only be available to you. You can also give access to documents to others.

• Publicationyour work as a web page

• Accessfor yourself or everyone

It is possible to publish your document with access to the whole world, only to some users and only to yourself. (Removal from publication is possible at any time).

• Transferyour blog posts

After creating the document, you can post it to your blog. And that's not all of the useful features of Google Doc.

Beginwork withGoogleDocs

First, we will register to use Google services.

GoogleDox registration

To access the service, you must first register. Open Google and select "Login" at the top, another page will open, in which you will need to click on the "Create" link.

You will see a registration form.
Here you need to carefully fill in the proposed fields, save your registration data in a safe place.

GoogleDox entrance

So, we already know what Google documents are, you can enter them by entering the address of the Google page in the address bar of your browser and clicking “Login”.

In order to enter the system, you must enter your account data that you provided during registration.

You can enter the Google Dock by clicking the "Services" button. A tab will open where we click "Disk".

Disc opens. There we press the button “Create”. And in the tab that opens, select Google Docs.

howcreate a document in Google Docs.Creaturenew online text document

To create an online text document, you need to go to the main Google page, which is located at www.google.ru, and in the upper right, you need to click the Services / More / Other Google services box.

In the tab that opens, select the "For home and office" section. Select the item "Documents" there. You will see your Google Docs page.
Naturally, if you have just created your account, there will be no documents on it. Therefore, a new document should be created. Click the plus sign, the button of which is located at the bottom right.

A new text document will open and you can create it. It is created in the same way as in the offline Microsoft office we are used to.

We enter text, use all the same methods of copying and pasting, they are available from the "Edit" menu, you can also use familiar keyboard shortcuts, such as: Ctrl + C, Ctrl + V.

You can use the google docs online interface to format typed text.

Moreover this service has the ability to check spelling. You don't need to do anything to start them, this function is immediately active.

All incorrect words are underlined with a red dotted line. In order to see possible words for replacement, you need to open context menu at the underlined word and select the one you want.

Automatic text translation

It is also interesting to have an automatic translation of the created document. To start it, you need to select the "Tools" menu, and "Translate document".

A dialog box with the name "Document Translation" will open, in it you need to write the name of the document to be translated, and select the desired translation. Of course, one should not expect high results from this translation.

So, you can return your document to some of the states during creation. You can view the history of the changes you made in "File" / "View the history of changes".

One of the important advantages of such services is that you can work together on one document. You can allow other authors to view and modify your documents.

To share or give access only to certain persons to the file that is being edited, you must click on "Share", this button is located in the upper right.

A dialog box titled "Sharing Settings" will open, using its controls you can set access rights to the document you want to edit.

You can send the created document as an e-mail attachment. Click "File" from the menu and then "Attach to Email Message".

You will see a dialog box titled "Send message", in which you will have to write the recipients' e-mail addresses and text.

In addition, you can upload your document, which was created on your PC, to the provider's server. Of course, it will subsequently be possible to modify it using this system online.

Downloading a document to Google Doc

To download a document created on your PC, go to the personal page http docs google com and click "Download", this button is located at the top left of the page.

Another menu will open, in it you need to click "Files". Next, you will see a dialog box, in which you select a file to download.

In the next window, check the box "Convert documents, presentations, and so on to Google Docs format." This is necessary so that you can further make amendments and changes to your file.

You can see all created and uploaded files in your Google Docs. To organize, delete, rename files, you need to use commands from the context menu.

It is also possible to download google docs to your computer.
Of course, in addition to the fact that the files that were created using the service are used online, you can download your Google Docs to your local PC in order to subsequently edit them in google docs offline mode.

To do this, you need to use the "File" / "Download as" command.

That's all for now about Google Docs text documents. If you need more information, you can get it from the help section. You can call the help using the "Help" command.

TableGoogle dox

Let's start by learning the basics of how Google Sheets works.
To create a new table, you need to google page Docs click "Create", then another menu will appear, from which you need to select "Table".

You will immediately be presented with a tab in your browser with an empty table.

As in MS Excel, to start entering a formula, you must enter the assignment operator (the "=" sign). To indicate links to the contents of other cells, you can use the mouse by clicking on the required cell.

To create the required formula, you need to use the calculation operators: (+), (-) and the like. When you have finished entering the formula, press the "Enter" key.

PDFfileonline via Google Doc

Also, this "cloud" service provides an opportunity to create pdf document online. This is probably even the most simple and quick way creating such a document.

As usual, select “documents” in the window on the right, click “Create” in the upper left window and start creating a document. Insert pictures, write text.

Select "Print" and print as PDF and click on the small "Print" button located on the right. Choose a place to save the document and give it a name.

As you can see, it is very easy to create all Google Documents, and most importantly it is convenient.

Analogue google docs

Not so long ago this year Mail.ru launched a beta version of a new online editor for text documents, which works on the basis of the Mail.ru Cloud file storage service. Who knows, maybe this solution is a good analogue of google docs.

Google Docs. Video

Watch the video of my partner infobusinessman about working with Google Documents.

P.S. I am attaching a screenshot of mine. And I remind you that everyone can make money, even a beginner! The main thing is to do it correctly, which means to learn from those who are already earning, that is, from the professionals of the Internet business.

Do you want to know what mistakes beginners make?


99% of newbies make these mistakes and fail in business and making money on the Internet! Take a look so as not to repeat these mistakes - “3 + 1 BEGINNER ERRORS KILLING THE RESULT”.

Do you urgently need money?


Download for free: “ TOP - 5 ways to make money on the Internet”. 5 better ways earnings on the Internet, which are guaranteed to bring you results from 1,000 rubles per day or more.

Google took care of its users by integrating text editor MS Word to Google Drive service.

The result is a nice free text editor "in the cloud" with which you can not only type, edit, print reports or other documents, but also send them instantly. These are Google Docs.

Why did I write: "Google took care of their users"? Yes, Google provides its services only to those users who have their own account in Google, or rather, have their own mailbox on gmail.com something like this Nadezda @ gmail.com.

If there is no mail in Google, then start it. The main thing is to come up with a suitable login and password for your mail.

Everything that goes below, I am writing for those who have (or will) have their own Google account.

1. What can you do in Google Dox?

In Google documents online, there is practically the same functionality as in the usual, local Word from Microsoft (MS Word), namely:

• Mobility Google Docks is useful for those who move and work with documents where it is convenient and where there is an Internet connection. You can continue to work on the document even if you disconnect from the network.
• Want to create documents from scratch? Easy! In addition, it is possible to download the usual Word documents from your computer and edit them.
• Google Dox uploads documents in html, txt, odt, rtf, doc, docx, pdf formats.
• You can work as a whole team on a document: just send your colleagues a link to the document.
• All changes in the document are logged and in an unforeseen case, when, for example, "the cat passed the keyboard", you can "roll back" to previous version document.
• You can work with Google Docs documents on Android and iOS devices. To do this, you need to install the corresponding free Google Docs application on your android device or iOS.

2. Google Docs tools for working with text

The first thing to note is the ability to write text, perhaps the most important thing.

There are also tools that allow you to work with text:

• color,
• the size,
• fonts,
• alignment,
• formatting,
• spell checker,
• insertion of tables, figures,
• and "childish" opportunities.

3. How to create a google document

Before you start working with text, you should write or download it, for example, from your computer. Let's try to create a new document, as they say, “from scratch”. So, it can be done as follows.

Enter your username and password.

2) Click on the “Create” button located in the left vertical menu (number 1 in Fig. 1), after which a list will drop out, in which we select Google documents (Docs).

The same can be done using the Shift + t keys.

Fig. 1. In Google Drive, find a Google Document and create it

After entering text, you can style or "comb" it. Let's start with styles. We are invited to design our text as regular text, with headings and even make a table of contents.

If you put the cursor anywhere in the text or select some part of the text, then in the window marked with the number 1 in Fig. 2, the style that matches the marked text will appear immediately.

Fig. 2. How to change text styles: Plain text, Heading, subheading, etc.

In fig. 2, the text “Punish me with contempt” is highlighted and in window 1 in Fig. 2 shows that this is "Plain text".

To make the title of the document, you need to select the appropriate text and click on the "Title" (number 3 in Fig. 2), it will have the largest font. This is usually the title of a book or project.

The following chapters can be made in the text:
Heading 1 - number 5 in Fig. 2,
Heading 2 - number 6 in Fig. 2, smaller font than Heading 1,
Heading 3 - number 7 in Fig. 2, smaller font than Heading 2.

In addition to headings, there may be subheadings - number 4 in Fig. 2.

5. Automatic table of contents

1) After the text is marked up using the above styles (Heading 1, Heading 2, etc.), you can create a Table of Contents for the entire document.

2) We put the cursor in the place where the table of contents will be, usually this is the beginning of the text.
3) Go to the "Insert" menu (number 8 in Fig. 2).
4) There we select the last menu item - "Table of Contents".

Thus, the table of contents of the text will be automatically generated.

6. Select the font of the text

Fonts are created by designers and have a specific license. You cannot add for the Russian language - this is considered a violation of copyright. Therefore, in the Google Dox service, there is a choice of free fonts for which the service has the right to use.

Fig. 3. How to change the font in Google Dox

To select a font, select the text (number 1 in Fig. 3). And then click on the list with fonts (number 2 in Fig. 3), and select the one you need (for example, number 3 in Fig. 3).

The fact that in fig. 3 there is a check mark opposite the Arial font means that the selected text (number 1 in Fig. 3) is typed in this particular font.

It is enough to poke anywhere in your text and the Google Docs Toolbar (number 2 in Fig. 3) will tell you everything about this text: what font, color, font size, style, etc. it has.

7. Text font size

To change the font size of the text in the Google Docs document, select the required text fragment (number 1 in Fig. 4), and then click on the appropriate font size from the drop-down list (number 2 in Fig. 4).

Fig. 4. How to change the font size of text in a Google Docs document

If there is no suitable size for the selected text, for example, 13 or 20, then click in the field marked with the number 2 in Fig. 4, and enter the desired font size there.

8. Formatting text

If you want to format the text, first be sure to select the part of the text that you want to "comb" using formatting, and then click on any formatting option (Fig. 5).

Fig. 5 Buttons for formatting text in Google Dox

As seen in Fig. 5, the following formatting options are available:

• B- Bold

To make an important part of the text bold, you need to select (in other words, paint over) this text, and then click on the "B" icon, or press the hot keys Ctrl + B.

If you need to remove the selection of the text as bold and make it regular text, select this text and click on the "B" icon, or press the Ctrl + B keys.

• I- Italics

If you select the text and then click the " I", Or press the hot keys Ctrl + I then the text will also become oblique(highlighted in italics).

To remove italics from text, select italicized text and use the “ I", Or the keys Ctrl + I.

• U - Underlined

Select part of the text and click on the " U", Or press Ctrl + U, the text becomes underlined.

Didn't like underlined text? Select (paint over) it and use the icon “ U", Or the keys Ctrl + U.

• A- Text color

First of all, select the text, and then you can change the font color or background color for the selected text

9. Change the color and background of the text

To change the color or background of the text, first select the desired section. Then click the button on the toolbar, select "Text Color" or "Background Color" and specify a color.

Fig. 6. Change the color of the text, the background color of the text

Google Dox service offers to stylize text by changing its color and background. To do this, just select the required area of ​​the text and click on the button with the image underlined capital letter “BUT”, After which a list will drop out (Fig. 6), in which you can select the appropriate color and background of the font.

10. Comments on the text for editing

If you have any doubts about any text, then you can mark it: select it, press “Insert comment” (Ctrl + Alt + M) and indicate the reason, so that later it will be clear what needs to be corrected.

Fig. 7 Inserting comments on the selected text to clarify the corrections that need to be made

It can also be useful when several people are working on the same document.

11. Other formatting tools

You are writing an article in which you want to link to a source that confirms your words, then click on the "Insert link" button, then enter the link text, and add it in the field below.

Fig. 8 Formatting Tools in Google Docs

You can't do without a situation when it is necessary to align the text. Most often this is a heading that needs to be centered. To perform this procedure, select the desired area and in the top menu select how you want to align: left, center, or right.

From left to right there are buttons:

• Align text to the left (Ctrl + Shift + L)
• Center (Ctrl + Shift + E)
• Right align (Ctrl + Shift + R)
• Left align (Ctrl + Shift + L)

To perform Alignment, select the desired area and in the top menu select how you want to align: left, center, or right.

4 in Fig. 8 - Line spacing (or Line spacing)

Here you don't need to select anything, just click on the "Line spacing" button and select the required indentation, by default it is 1. You can also adjust the spacing yourself: click on the "Spacing settings" button and adapt it for yourself.

5 in Fig. 8 - Numbered list (Ctrl + Shift + 7)

Compose a menu for a restaurant that has different kinds salads? Of course, a tool for working with lists comes in handy here. It is possible to choose a bulleted or numbered list. You can also change its design: click on the dropbox (arrow) next to the one you want to select.

6 in Fig. 8 - Bulleted list (Ctrl + Shift + 8)
7 in Fig. 8-Decrease Indent (Ctrl + [)
Increase Indent (Ctrl +])
8 in Fig. 8 -Clear formatting (Ctrl + Space)

12. Modes of viewing Google document

Despite their uselessness when creating files, it is still worth familiarizing yourself with them, they will suddenly come in handy.

In the "View" menu (Fig. 9), you can select different modes of viewing the document.

Fig. 9 Google Document View Modes

This tool will be needed in any case, since you can switch to view mode and see what the final document will be like, and then return to editing and correct the errors found.

13. Insert

Fig. 10 You can insert a table with a maximum of 20x20

Using the "Insert" tool (number 1 in Fig. 10) you can insert

• picture,
• table or
• formula,
• and also make a footnote used in books to explain something.

You can also work with pages: add a table of contents, numbering, bookmarks. As you can see, there are enough tools to write your book.

14. Useless buns

Of course, it's hard to believe that such a serious service will have baby buns. Yes, they're pretty childish. But they can be called that because they harm the document.

This is a translation of a document through Google translator, as well as a spell checker. Don't use them. Better to pay a little and get a quality result.

15. Let your colleagues help you in your work

To do this, you need to give them access to the Google document.

Fig. 11 We give access to Google document to our colleagues

You can make your work publicly available. To do this, in the upper right corner, click on the "Access Settings" button (number 1 in Fig. 11), go to the "Advanced" settings (number 4 in Fig. 11) and set the access level to the file (number 3 in Fig. 11) ...

Setting up access is also useful if several people are working on a google document when team work is in progress. You can add persons who will later have the right to edit, read and comment on the document. A very useful tool if used correctly.

16. Conservation and other possibilities

The main feature of Google Docs is that the file is saved automatically in Google.Disk and there is no need to press the “Save” or Shif + f12 button every time, as in MS Word.

For each Google document, a history of changes is saved (number 5 in Fig. 11) and there is a chance to find a normal copy, where everything was not as bad as it became.

You can also rename a Google document, as well as download it to your computer in various formats.

In addition to these functions, the service allows you to print a document on a printer directly from the cloud: in the top menu there is a button with a printer image (number 1 in Fig. 9), after clicking on which a page with file settings for printing will open.

In fig. 9 you can see that the top menu contains not only “File”, but also “Help”. By clicking on this option, you can get even more information than the one outlined above.

Computer literacy exercise

Dear Colleagues! Checking the work of Google Document. To do this, follow the link:

We print a couple of lines of text. Google Does the document work?

Check out other articles on computer literacy:

Get the latest computer literacy articles straight to your inbox.
Already more 3.000 subscribers

.

Multifunctional service Google Docs, as you might guess, is the brainchild of Google Corporation. This is the most convenient and most useful tool available to all registered Google users without exception. You can access the service from any device - computer, laptop, tablet, smartphone, and the service even supports offline work.

Google Docs is directly linked to Google Drive. The system stores all files uploaded, created, viewed and edited in the cloud on Disk. If desired, you can also install a document synchronization program on your computer, smartphone, tablet. With this program, transferring and downloading files from / to Google Docs will be greatly simplified.

Service services are provided free of charge and have a number of advantages even over professional office programs - MS Office or Open Office. The indisputable advantages of Google Docs include:

1. The ability to instantly publish data on the Internet (without indexing, in hidden mode, or openly, publicly).

2. The option of creating forms for sites with their subsequent integration into the program code of the web resource and control over the collection of statistics.

3. Possibility of joint editing of files by different users and user groups (by links or personal invitations).

4. Habitual office functionality and standard set tools (those who have worked in MS Word, Excel or PowerPoint will quickly figure out how to manage Google Docs).

5. Function of commenting selected areas, phrases, lines, paragraphs.

6. Save adjustments to automatic mode(no need to press additional buttons to save).

7. Synchronization of a document from Google Docs with files on the user's computer through the Google Drive functionality (ie when we edit a file on the Internet, updated files are automatically uploaded to a special folder on the computer "Google Drive", which is created in the local section "C:") ...

8. The ability to quickly transfer large files over the Internet.

9. Ability to create 3 types of files: Document (analogue of Word), Tables (analogue of Excel), Presentations (analogue of PowerPoint), each of which solves certain problems.

10. Access to 15 Gigabytes of free space for storing files and documents.

11. Ability to connect to Google Docs from anywhere in the world.

12. Other functions, which we will discuss in more detail below.

Google Docs: registration and authorization

To access the Google Docs service, we need to have a Google profile. Once we create a new account, we have access to all of Google's tools, and Docs is no exception. This means that the registration and authorization algorithm will be as follows:

1. Register with Google and confirm your profile ( telephone number, E-mail).

http://docs.google.com/

The second way to get into Docs is to click on the sign icon (located in the upper right corner) on the Google page, expand the full list of services (click "More") and select "Docs" here.

4. When going to the service, we see the Google greeting and right here we can select “ Short review»For a quick acquaintance with the system. If we are not interested in the tips, just close the welcome window.

Important: if you have to create a new Google account from scratch, and this procedure causes you difficulties or questions, see the step-by-step instructions for registering with Google, which we described at the very beginning of the article on Gmail. Link to this article and step by step registration:

http: // site / gmail /

Google Docs: create a new document / file

When we navigate to Google Docs for the first time, we will see an empty window. documents have not yet been created, not uploaded. If you use an old Google account for work, then it is likely that a list of recent files that we opened earlier will be displayed. For example:

This is what the window with recent documents looks like:

And this is an empty new profile window:

1. To create a new file in the "Document" category (analogous to the MS Word file), you must click on the plus sign (+) located in the lower right corner:

2. Immediately assign a name / title to the new file. Move the mouse cursor to the file name (initially it says "New Document"), which is located in the upper left corner, above the toolbar. We put the cursor in this field, boldly change the name to any other:

3. Please note that with a normal Internet connection, all changes in files are saved automatically on Google Drive, as evidenced by the message (we named the document Site Rost):

Important: when a new file is created, the system automatically creates a new document in the Google Drive profile. In addition, this file is placed in the "Recent documents" list, which we talked about above. Now, when we enter the Google Docs service, we will already see the same file that we just created.

To check for a file in the Google Drive storage, to open this file for viewing or showing to other users in the "cloud" of the Drive service, you just need to follow the link:

https://drive.google.com

Google Docs (Google Docs): editing, editing a file

Now, in order to clearly show on the screenshots exactly how editing, formatting and editing is performed, we need to add at least some text to our new document "Site Rost". For the example here, we'll just copy a little introductory piece of text from this article and paste it into our new document:

To copy and paste part of the text, we use the standard Copy and Paste options (Ctrl + C and Ctrl + V).

Let's analyze what we see here:

All changes to our file were automatically saved (see the screenshot above), respectively, the size of our file increased;

Spelling check worked (words and phrases that raise questions are underlined - just like in Word);

When copying, all formatting styles (paragraph, indent, list, alignment, etc.) were preserved.

Next, we can start editing the text using the presented toolbars and menu functionality. Actually, it makes no sense to describe in detail the process of what and how it works here. Everything is elementary, familiar.

The interface of the Google Docs service is almost identical to the usual Microsoft Office (Word, Excel, PowerPoint), and does not raise questions. Within this step by step instructions we will only dwell on those small nuances and options that are present ONLY in Google Dox, which are not in the classic Office.

Google Docs: file changelog

Imagine that we (or someone else - our co-author, colleague, boss) make some edits and changes to the file we created, save the work, and close the document. To view these edits, we need:

1. Go to the "File" menu.

2. Select the item "View change history" (keyboard shortcut - Ctrl + Alt + Shift + H).

3. As a result, a special changes window will load, where we will see the changes made:

4. Now let's adjust the display of changes using the right-side block "Chronology of changes" and the button "Less details" / "More details":

5. Pay attention! If you select a specific edit from the "Chronology ...", you will be able to restore it. Simply put, we can always return the document to its original form, go back a couple of steps, upload an earlier version of the file. For instance:

6. To exit the "Change history" mode, press the "Back" arrow, which is located in the upper left corner (where we used to have the name of the document).

How to download a Google Docs file to your computer

All files that we work with in Google Docs can be downloaded to our computer. Moreover, this problem can be solved in different ways!

Option number 1

Download and install the Drive application for your computer, perform synchronization. We have already said that all changed files are saved in the Google Drive service, which can be synchronized with the "Google Drive" folder on our computer (what is in the folder is on the Internet; what is on the Internet will be in the folder).

If you are interested in this option, follow the link to download the application, follow the installation instructions. During the installation process, you will also be shown a lot useful tips, which is better not to pass by! Link to download:

https://www.google.com/drive/download/

Option number 2

1. Directly from the Google Docs interface with the file running, go to the "File" - "Download as ..." menu.

2. Select the format in which we want to receive the file from the Documents. Available format types:

Microsoft Word (DOCX);

OpenDocument Format (ODT);

Text in RTF format;

PDF document;

Text in TXT format;

Web page (HTML, ZIP archive);

3. After downloading a file from Google Docs, it goes to the downloads folder of our browser (by default - the Downloads directory on the C :) drive. Those. downloading is done through the functionality of the browser without using third-party torrent clients or programs!

Note: if you find it difficult to find the downloaded file, you can find it through the Downloads menu of your browser (to open this window, you can press the key combination Ctrl + J). Alternatively, the file can be searched through Windows search by its name.

Access settings in Google Docs

In order for another person to open our document, and even be able to make edits to it, you need to set up a file access system. For this you need:

2. Be sure to click the "Enable access by link" option and select the access option that we want to provide from the drop-down list. There are 3 options available here:

Comment (through the comment option, if there is a link to the file, users will be able to leave comments);

Edit (in this case, the user who has followed the link to the file will be able to make their own edits to our document, which will be recorded in the "Change history").

3. Select the type of access that interests us, press the next button "Copy link". By the way, you can also copy the link manually from the line with the URL. The copied link goes to the clipboard, is freely inserted into a personal message to the person to whom we want to show the document or give the opportunity to edit it.

To complete the procedure and close the access settings, click the "Finish" button.

Important: for sure, the reader has paid attention to the line "People", in which we can configure sharing for each E-mail. At the same time, corresponding letters with attached documents and our messages will be sent to the mail addresses indicated here.

For example, we will enter the E-mail of the project manager here and set him the ability to correct / edit the document. Next, we will enter several E-mails of our clients and, for example, give them the opportunity to comment on the text. In conclusion, we can indicate the E-mail of the secretary so that he can view the document and print it without being able to either comment or edit the file.

This is how the sharing system is configured for different user groups in practice!

Note: Please also note that when you customize the access by E-mail, we do not have to open access by the link at all! Quite the opposite. If the document is especially secret, access via a direct link must be closed! And people should be invited to the project only by e-mail and in private.

An example of a Google Docs document link that we will give to other users to share the file - https://docs.google.com/document/d/10w9xPFn77VLQOwfc_8J2i1qoi39u4rN-qD8ciYUolvM/edit?usp=sharing

Google Docs - comments, how to comment

Working with documents in Google would not be so convenient without the commenting option. With its help, when sharing a file, the project manager, without interfering with the work of his colleagues or subordinates, can simply leave comments on individual fragments of the file. Example of a comment:

To leave your comment you must:

1. Get access to the ability to comment on the file, and not just view it. Since we created this document ourselves, the option of commenting and even editing is available to us by default, as the author of the document.

2. Select the required fragment in the text (letter, word, line, paragraph, paragraph, section, pictures) and to the right of this line click on the "Add comment" icon.

3. In the block that opens, simply enter your comment from the keyboard and click "Comment".

4. In addition, we may also respond to comments from other people who collaborate with this file. If you click on a comment, an empty field "Enter an answer ..." will appear below it, and the button "Issue resolved" will also be available.

5. If we want to change our comment or delete it, use the vertical ellipsis icon to the right of the "Issue resolved" button. When you click on the ellipsis, the options "Change" and "Delete" will appear.

6. You can view the full list of comments to the file, as well as the history of responses to comments, using the "Comments" button, which is located next to the "Access settings" option.

7. After working with a specific file, we can go to the list of all documents if we click on the list icon in the upper left corner:

Practical meaning

The practical value of the procedures and operations described above lies in the sharing and editing of some documentation.

By the way, many trainers who provide services online via the Internet conduct training and check homework on the same principle. The student does the work, opens access to the document for the trainer and provides a link in the report, and the trainer reads and comments, makes his own corrections.

The second case - we need a group of company specialists to work on the text. To do this, you need to: upload the file to Google Docs and send your colleagues links for editing and commenting.

As soon as the work is completed, we will be able to open the corrected document using the same link and track all its changes / edits and comments. Additionally, we can fix some little things and download the finished file to your computer, print it on paper or save it in the Google Drive cloud. It's so easy and simple!

Google Docs: How to work with tables

Let's now step aside from the "Word" documents and get acquainted with Google tables (analogous to the MS Excel office program). To quickly go to the main page of the Google Docs service, use the link:

https://docs.google.com/document/

You can immediately see that some files have already appeared in recent documents, viewed or created earlier. But, first of all, we will be interested in the MENU:

To expand the menu, you will have to click on the list icon. In the opened menu block, now select the "Tables" item.

All further operations in Google Sheets will be similar to how we worked with Google Docs. For example:

1. To create a table, you need to click the plus sign in the lower right corner again.

2. The interface of Sheets reminds us of office Excel with the only difference that there are options for "Comments", "Download file", "Change history", "Access settings", as well as other functions typical for Google Docs.

Simply put, all the operations that we did in Documents can be easily performed in Sheets. Naturally, the tables are also available:

Automatic calculations according to specified formulas;

Graphs, visual charts, filters and functions;

All arithmetic operations performed online;

Settings for individual cells, data output options;

Copy, cut, paste, print, import / export options;

Other functions that we will not dwell on here.

Note: If desired, files from Sheets and Docs can be combined into shared files, freely copied and integrated both inside and outside Google Docs. For example, we can create some kind of documents or tables, and then insert them into our personal site for the users to see!

How to publish Google Docs (spreadsheets, texts, presentations) on the Internet

Let's imagine that we have a text file or table that needs to be shown to readers of our website, forum, blog, online store. To do this, directly from documents / tables / presentations, you must:

1. Go to the "File" menu.

3. In the block that opens, we can select the method of the desired publication - Link or Embed.

4. On the "Link" tab, we additionally have a choice of what exactly and in what format we will publish on the Internet. For example, it can be the entire document as a whole or only its individual sheets (if we are talking about tables), we can give a link to a DOCX, XLSX, PDF, ODT file, a web page, TSV, CSV format and others.

5. On the "Embed" tab, select in the same way - it will be the entire document or just a fragment. Additionally, we can adjust the settings of the published materials, the possibility of them automatic update when changing files in Google Dox.

Google Docs: How to work with presentations

Another tool of the Google Dox service is presentations, which are analogous to Microsoft programs PowerPoint. To open the tool for creating presentations, you need to again:

1. Return to the main Google Docs.

2. Expand the main menu (hidden on the left).

3. Find the item "Presentation" in the menu and run.

4. Create a new file by clicking on the "PLUS" icon, which has already been mentioned more than once here.

5. In the new presentation window that opens, we can start working.

We will not describe the features of working with presentations in this article, since such a presentation took up a lot of space and time for our readers. The basic principles here are similar to working in PowerPoint, with the only difference that the service also contains options specific to Google Docs tools.

The most critical difference between Presentations and Sheets or Documents is the ability to launch and view a sequence of frames created. This option is called "View", and it is located next to the "Comments" button:

A few words in conclusion (results of work)

This concludes our review of the functionality of the Google Docs service. Naturally, each individual service will have its own characteristics and settings, which the reader will already get to know on his own, in the process.

At this stage, the main thing for a beginner is to understand that Google Dox is convenient, easy and practical! Using this service, you can not only store your files, but also:

Set up sharing;

To lead common work with one single file;

Create some kind of informational inserts for your sites;

Develop and use information and graphic materials on the site;

Set up and organize the maintenance of reporting documents for a company or enterprise (where different departments, sections and services are involved in the work);

Conduct training sessions remotely with homework checking;

Solve almost any problem related to documentation and presentations!

If you have any questions or difficulties, we advise you to open the "Help" (located in the top menu of the interface), which is available in all Google services. The help contains comprehensive information on the operation of the system and the features of the Google Docs service.