When submitting reports in the Electronic Budget system, errors often occur. Experts from the journal Accounting in an Institution have prepared a large memo with errors in the Electronic Budget and their step-by-step solutions.

The memo is divided into several sections:

• Creation and editing of reporting forms;
• Import;
• Signing;
• Input and editing.

Creating and editing reporting forms

Most often, problems in GIIS Electronic Budget arise with the creation and editing of reporting forms. In you will learn what to do if the following errors occur:

• When logging into your personal account, the list form of documents is not displayed;
• When logging into your personal account, button icons are not displayed;
• After the 1st day of the month, reports in list form disappeared;
• The system displays an error: when creating or importing reports according to Instruction No. 33n, the chapter code was not filled in;
• Cannot save report after making changes;
• The text part of the explanatory note cannot be loaded;
• It is not possible to refill reporting forms based on other reports;
• You must enter a filter to find the desired value;
• A form with zero indicators has been drawn up, the document has been assigned the status
  “There are no indicators.” The report does not change its status to “Submitted”;
• The system displays the error: “The personal account was not found in the f. report. 0503779";
• The form is in the “Control failed” status. The report cannot be edited. What to do with it?
• How to return a report with the status “Canceled”?
• Report monitoring found an error that is acceptable;
• In form 0503769, the required account is not selected from the “Working Chart of Accounts” directory;
• When entering your personal account, there is no “Accounting and reporting” branch in the workplace;
• When you enter the “Creation and presentation of reports” menu in the list
  there is no authority (AU or BU);
• There is no “Approve” button for documents with the statuses “Created with errors”, “Created without errors”.

Import

In the import guide you will find what to do if the following errors occur:

• The system gives errors when importing a report: “Document transformer not found”,
  “Inconsistency in the number of fields in blocks TB=01, TB=02”;
• The file does not load, and the system displays the message “Chapter code does not match”;
• It is not possible to load several reports on form 0503779 with different KFO –
  checking for uniqueness interferes. When loading a new report with a different
  The old KFO is cancelled.

Signing

The memo also describes what to do with signing documents in different situations:

• The system gives an error when signing the reporting form “This user
  cannot approve the document";
• 
  in his absence? No reports have been created yet;
• The user signing the reports goes on vacation. How to sign reports
  in his absence? Reports have already been signed by one or more users.

Input and Editing

• The system gives an error when creating an entry in the “Settings” directory
  approval of reporting forms.” When choosing a matching full name
  the user is missing or repeated several times;
• The “Counterparties” directory does not contain the required organization.

If in these lists you find an error that you encountered while working with GIIS Electronic Budget, see and download the memo with solutions to these problems in

Regularly describing on this blog new legislative and regulatory acts regulating the use of electronic documents V public administration and business activities, I understand perfectly well that in practice their provisions will not always be implemented. Finding out how all these rules actually work is quite difficult, since government agencies are not inclined to publicly report mistakes and shortcomings in their work.

Letter of the Treasury of Russia dated June 1, 2018 No. 07-04-05/08-11045 “On signing electronic signature budget (accounting) reporting” slightly lifts the veil of this “secret”.

The Federal Treasury conducted an analysis of the practice of signing financial statements with an electronic signature by chief managers, managers, recipients of budget funds, chief administrators, budget revenue administrators, chief administrators, administrators of sources of financing budget deficits, state budgetary and autonomous institutions as of April 1, 2018. Signing is carried out in the “Accounting and Reporting” subsystem of the state integrated information system public finance management “Electronic budget” (PUiO GIIS “Electronic budget”).

Based on the results of the inspection, it was established:

• Absence of the “Approval” role (UO.SO.003) of authorized persons of a number of reporting entities;


• Signing of budget reports by persons not provided for in clause 6 “ Instructions on the procedure for compiling and submitting annual, quarterly and monthly reports on budget execution budget system Russian Federation " and point 5 " Instructions on the procedure for drawing up and submitting annual and quarterly financial statements of state (municipal) budgetary and autonomous institutions».

For reference: The instructions for signing statements state the following:

Instructions on the procedure for drawing up and submitting annual, quarterly and monthly reports on the execution of budgets of the budget system of the Russian Federation (approved by order of the Ministry of Finance of Russia dated December 28, 2010 No. 191n)

6. Budget reporting is signed by the head and chief accountant of the subject of budget reporting.

Budget reporting forms containing planned (forecast) and (or) analytical (managerial) indicators, in addition, are signed by the head of the financial and economic service and (or) the person responsible for the generation of analytical (managerial) information. These forms are signed by the chief accountant in terms of financial indicators generated on the basis of budget accounting data, or when generating consolidated budget reporting in terms of data generated by summarizing the indicators of budget reporting used in consolidation.

... Budget reporting compiled by centralized accounting is signed by the head of the subject of budget reporting, who has delegated the authority to maintain accounting and (or) generate budget reporting, by the head and chief accountant (specialist accountant) of the centralized accounting department, which maintains budget accounting and (or) generates budget reporting .

Instructions on the procedure for compiling and submitting annual and quarterly financial statements of state (municipal) budgetary and autonomous institutions (approved by order of the Ministry of Finance of Russia dated March 25, 2011 No. 33n)

5. Accounting statements must include performance indicators of all divisions of an economic entity, including its branches and representative offices, regardless of their location.

Accounting statements are signed by the head and chief accountant of the institution. Accounting reporting forms containing planned (forecast) and analytical (managerial) indicators are also signed by the head of the financial and economic service (if present in the structure of the institution) and (or) the person responsible for the generation of analytical (managerial) information. The chief accountant signs these forms regarding financial indicators generated on the basis of accounting data.

... Accounting statements prepared by the centralized accounting department are signed by the head of the institution that transferred the accounting, the head and chief accountant (specialist accountant) of the centralized accounting department, which carries out accounting and (or) preparation of financial statements.

In this regard, the Federal Treasury has instructed:

• Inform reporting entities about this by June 8, 2018;


• Provide representation in territorial bodies Federal Treasury applications for connection (change of information and (or) authorities) to the PU&O GIIS “Electronic Budget” with the addition of the role “Approval” (UO.SO.003) by persons authorized to sign budget reporting, provided for by the above instructions.

The Federal Treasury also warned that in the absence of the “Approval” role (UO.SO.003), the ability to sign financial statements as of July 1, 2018 in the PUiO GIIS “Electronic Budget” by authorized persons will not be available.

My comment: It turns out that some organizations, when providing reports, do not track at all whether the persons who signed the reports have the appropriate rights. The Treasury found a solution quite quickly - it simply will not give the opportunity to sign the reports, and therefore submit them to electronic form, if the noted deficiencies are not corrected.

First you need to restart the Continent TLS service (Start - Control Panel - Administration - Services) or create a batch file

net stop ContinentTLS
net start ContinentTLS

create text document, place the above 2 lines in it and save with the extension .bat

restarting the Continent TLS service

This error means that first of all you need to check whether you are trying to enter the Electronic Budget with the same certificate.

It happens that one user has several digital signatures for working in different portals (purchases, sufd, electronic banking and others) and in the list when authorizing in the electronic budget there will be several lines with the same last name. If you made an application to connect to an electronic database, it must include serial number certificate. Therefore, call your treasury and verify the data. It is quite possible that you simply selected the wrong certificate when logging into your personal account.

But it also happens that you received new certificate(for example, to work on procurement under 44 Federal Laws, or to work on the SUFD portal), and successfully try to enter the electronic database with the same certificate, remember, did you make an application for the Electronic Budget? So that the treasury attaches your new certificate. Without this application, the new certificate will not be linked to the electronic database.