The bias against tables has deep roots. To be honest, a dozen years ago tables could not boast of convenience due to the imperfection of the program as a whole. But a lot of time has passed since then. Microsoft has done a great job fixing its mistakes and doing everything possible for the convenience of users. It’s a pity, of course, that many of those same users don’t know about this and still work in the 2003 edition of the office suite. Doesn’t it remind you of the story about hedgehogs and cacti? :)
I simply humanly recommend that everyone stuck in the past upgrade to at least 2013 Microsoft versions Office, or better yet, straight to the latest, 2016. Believe me, it only seems to you that you are working in an environment that has become a classic; in fact, it has long been overgrown with moss and mold.
Use templates
Office routine is full, including tables. We take one electronic piece of paper, cut out part of it, insert it into new document and correct the details. A good technique, but it seems to me that working with templates is a little easier and faster. By the way, in Word itself, templates are called express tables.
Click on the "Insert" tab, click on "Table" and go to "Quick Tables". Pay attention to the “Save selected fragment to collection” item.
Here you will find several quite useful options and, most importantly, you will be able to save any other table or its fragment, including your own, as a template.
Draw tables
Remember the bear that, as a child, walked over your ears and hands in a rampant gypsy dance? It’s been since then that you’ve disliked singing and brushes, and it’s been since then that you’ve stubbornly ignored the “Draw Table” option in Word. Buck up, grown man! It's time to suppress the furry monster! It's easier than it seems.
Click on the “Insert” tab, click on “Table” and go to “Draw Table”.
And don’t be afraid to make a mistake: there is always an eraser at hand. Sometimes a pencil and eraser greatly simplify the creation of complex tables with small elements.
Insert rows and columns quickly
Starting with Word 2013, adding rows and columns has gone from being a mind-numbing chore to being fun. Don’t think about it, the archaic “Insert columns on the left/right” and “Insert rows on the top/bottom” have not gone away, but now you can forget about them.
Hover your cursor over the space between rows or columns outside the table and click on the plus sign that appears.
In the future I would like to see something similar for the delete function.
Use a ruler
Every person has favorite and disgusting numbers that he indiscriminately uses or avoids in his life. Even in the parameters of your tables. I know people like that. :)
If you are used to accurately setting the indent values, width and height of cells through table properties, try an alternative - the ruler.
Move the cursor to the border of columns or rows, grab it, hold it Alt key and use the convenience of a centimeter ruler.
The same trick can be done with indent and protrusion markers. Hover the cursor over them and hold down the same Alt key.
Use hotkeys
If I were a developer software, I would call the hotkeys soul buttons. After all, sometimes you just want to hug your laptop just because they exist. As for Word tables, the three combinations I use most often are:
- Alt + Shift + Up/Down quickly moves the current line one position higher or lower (simply an irreplaceable thing).
- Ctrl + Shift + A instantly turns capital letters into uppercase letters, which is very useful for headings.
- Ctrl+Tab adds a tab in a cell, while normal Tab moves the cursor to the next cell.
Convert text to table
A little bit of magic that you can show off in front of an amazed audience. Instead of creating tables the usual way, try a couple of other, more sophisticated options:
- Cell arrays copied from Excel are pasted into Word as a table with invisible borders.
- Well-structured text can be easily converted into a table regular means Word.
Select the text, click on the “Insert” tab, click on “Table” and select “Convert to Table”.
Pay attention to the auxiliary parameters: the quality of the conversion directly depends on them.
Control cell sizes
If you want to get to know a person, give him a table with a tyrant text. A slightly loose interpretation of a well-known opinion, of course, but it hits the mark. Just look at the screenshot, or rather at the first column and the word “philological” - an ugly thorn.
According to my observations, in such cases people first express themselves indecently, and then resort to a less than optimal solution - reducing the font size. But it is better to place the text in a different way.
Right-click in the cell, select “Table Properties”, switch to the “Cell” tab, go to “Options” and check the “Enter text” box.
Word will strain itself and return the runaway letter to its place, and peace will reign in the world again. By the way, for clarity, the “inscribed” text will be underlined with a blue line.
And sometimes you borrow someone’s table and hum contentedly under your breath: “Only you, the fish of my dreams”! Good job by someone else's hands! You start filling it with your data, and then uncontrollable devilry happens: some columns spread out due to the weight loss of others. The head becomes sober, and reality ceases to please. What should I do?
Jokes aside, it happens that they send you a table of a strict format, with which you cannot make mistakes. At the very least, don’t be lazy to send it back with the same dimensions. This way the recipient will see what he expects to see. To do this, disable auto-sizing based on content.
Right-click in any of the cells, select “Table Properties”, go to “Options” and uncheck the “Auto-size based on content” box.
The same option will save your table from collapse if you need to fill some cells with images: they will fit as a thumbnail instead of full-size.
Anything to add? Write in the comments.
Microsoft Office Word has extensive capabilities for creating and editing tables. Such an object allows you to structure information and also facilitates the perception of text and numbers. Sometimes a table area takes up several sheets in a document, and constantly returning to the first row and looking at what a particular column means is inconvenient. Microsoft's office editor allows you to fix the top row, and today we'll figure out how to fix the table header in Word.
To begin, create a table in a well-known way through the Insert tab on the Control Panel and fill it with the necessary data.
In order for the header to be displayed on every page, you need to do the following:
- Go to the Layout tab on the main panel, look for the Data block and click the Repeat Header Rows button.
When using this tool, the header will appear on all sheets of the document that contain a long table.
Fixing other rows
To fix the second or any other row of the table, you need to do the following:
- In the last cell, press Ctrl+Enter to split the table into two parts.
Note! To check the correctness of the actions, turn on the mode for displaying hidden formatting characters. If you see Page Break, then everything is done correctly.
- Select the desired row, copy it using Ctrl+C, move the cursor to the first cell of the table on the second page of the document and press Ctrl+V to paste the data.
- Now on another sheet the first line is the heading and to secure it, use the already known repeat button.
If you need to remove the header fixation, then press the repeat lines button so that it is not highlighted in yellow, then the setting will be deleted.
There is a situation when the initial line must be stationary. Unfortunately, there is no word separate function for this, unlike Microsoft Excel, however, there is a solution to this problem. Go to the View tab, select Split, click in the place where you want to divide the document into two parts, and scroll through the bottom part, while the top remains motionless.
As you can see, it is not difficult to fix a specific row in the table area. The editor has separate tool for this. This option is useful not only for the convenience of displaying the table in the document, but also when printing the final version of the file. Then, when reading, you don’t have to constantly flip back to the first page to see the value of the column.
Hello, dear users of the multifunctional text editor WORD. From today's “Crib Sheet” you will learn how to make, perform according to GOST, insert, pin, move, repeat, copy names, headings, inscriptions, table headers in Word to other pages. As before, we will work with its 2016 version.
You may ask, why am I spamming with all possible synonyms for one concept? But the fact is that there is a lot of confusion in this seemingly linguistic issue. Let's agree with you that the inscription above the table is another name for it. Here's the contents of the first one table row- this is the header or heading. Now, having dealt with the subject of our conversation today, we can begin to “make” it. Let's go?
How to make an inscription above a table in Word
This operation can be carried out in three ways. The first of them ensures full compliance with the requirements of GOSTs: 7.32-2001 (for the preparation of theses), as well as 1.5-93 and 2.105-95 (ESKD - Unified System Design Documentation). The inscription turns out to be modest and discreet, but at the same time the tables are automatically numbered. The second and third methods are for those who are not constrained by the GOST framework and want to clearly design the name of the table. So…
Caption for the table in Word according to GOST
rice. 1 Select the table. To do this, click the left mouse button on the movement marker (the cross in the upper left corner). After that we call context menu by clicking the right mouse button (the cursor is on the table field). In the window that pops up, select the line "insert title"(see Fig. 1).
In the first cell of the dropped window (see Fig. 2) we write the name. Moreover, friends, please note that according to GOST it begins with the word “Table” with a serial number. Then, through a dash with a capital letter, we enter the title itself and do not put a period after it. If the specified cell contains not the word “table”, but “equation” or “figure”, then you can make a replacement in "parameters" line "signature".
rice. 2 In the third line "position" we are given the choice to place the table title at the top or below it. GOST allows both options. After filling out all the required fields, do not forget to click the button "OK".
You can delete a name that was inserted by mistake or that you don’t like using the key DELETE.
How to insert a table title in Word with your own formatting
Sometimes Word users have problems entering the table name. The cursor does not want to go beyond its upper boundaries. In this case, you need to do this:
- place the cursor in the upper left cell;
- in the toolbar "Working with tables" go to the tab "Layout";
- in section "Unification" click on the button "split table"(Fig. 3).
rice. 3 Now our cursor has obediently taken its place above the table and is ready to enter its name. Any styles, sizes and colors of fonts are available to us. You can place the table title in a frame. Read how to do this here. But this method of giving a table a name has one drawback. Sometimes, if further formatting is necessary (adding/deleting rows, columns), the inscription “moves” to the side. It looks very ugly. To prevent such incidents from arising, it is better to use the third method.
How to add an inscription to a Word table so that it does not move
The first step is to add a row at the top of the table. Let me remind you how to do this: panel "Working with tables"- tab "Layout"- chapter "Rows and Columns"- button "insert on top". Moreover, new line will be empty, without text (Fig. 4).
rice. 4 Next, in the newly added line you need to merge the cells. To do this, select the line in the same tab "Layout" go to the section "Unification" and press the button "merge cells"(Fig. 5). After that, in the resulting large cell, enter the name of the table, center it and format the text.
rice. 5 Now, in order for the inscription to look beautiful, you need to remove the cell borders. Select it again and follow the path: panel "Working with tables"- tab "Constructor"- chapter "Framing"- button "borders". In the drop-down menu, go down to the very bottom and click on the line "borders and fill".
After this, a new window will open in which you need to select the tab "Border" and deselect the buttons corresponding to the top and two side frames, then - "apply to cell" And "OK".
Now the inscription is practically “tightly glued” to the Word table. Everything looks very beautiful. But this method also has its own “ pitfalls" It only applies to small tables that fit on one sheet. Otherwise, you, friends, will not be able to duplicate the table header in its continuations on subsequent pages without repeating the title. And you're not supposed to do that.
Because everyone knows that it is better to see once. than to read many times, I have prepared a short video for you, friends:
So... We are done with the inscriptions and names of Word tables. Let's now deal with headings.
How to attach a table header in Word
This question arises in the case of large tables that span several pages. Then, of course, for the convenience of working with their data, it is better to duplicate the title line at the beginning of each page. This is what we mean when we use the term “fix.”
So, it’s very easy to attach a table header in Word. To do this, you need to select it, then in the tab "Layout" and section "Data" activate button "repeat header lines"(Fig. 6). Now on every new page your sign will begin, as expected, with a header.
rice. 6 The same can be done using the window "Table Properties". To open it, select the entire table, right-click on its field, and in the drop-down menu we find the line we need. In the window go to the tab "Line" and check the box "repeat as heading on every page"(Fig. 7).
rice. 7 In this case, you just need to open the window again "Table Properties" and now go to the tab "table". Pay attention to the group "Wrap around". Choose a button "NO", it must be activated (see Fig. 8). Only then will you be able to duplicate the table header on subsequent pages.
rice. 8 Now you will succeed.
How to freeze only the second row of a table without a header
It happens that a large and complex table has many columns and takes up several pages. Then, to make it easier to perceive its contents, column numbers are placed in the second line under the heading, and the continuation of the table on each new page begins with this numbering.
But how is this done? After all, when moving the table header, you cannot ignore its first row. It won't work. And we will not take the same actions that we did to repeat the title on each page. Let's do it simpler:
- select the line with numbers;
- copy it ( Ctrl+C);
- insert into each first row in the continuation of the table on new pages ( Ctrl +V);
Everything is clear with this question. Isn't it?
How to insert the inscription “continuation of table” in Word
Yes, in large tables that occupy several pages, according to GOST, such an inscription is required. However, even if you do not have a GOST document, the inscription “continuation of the table” at the beginning of each new tabular sheet will still be quite appropriate. But WORD program does not allow text to be entered between table rows. What should I do? There is a way out. You need to follow these steps:
- place the cursor in the last cell of the last row of the table on the first page;
- make a page break at this point (Tab "Insert"- chapter "Pages"- button "page break");
- The last line of the first page will shift to the second, and under the table on the first page you can place the cursor and enter the text: “continuation of the table” (see Fig. 9).
rice. 9 But we need this inscription not on the first, but on the second and subsequent pages. Calmly. As soon as you start entering text, it will “jump” to the second sheet. Everything will be as it should be.
If the table occupies not 2, but 3 or more sheets, then, unfortunately, this operation will have to be repeated on each sheet again. This process cannot be automated.
For the second part of our article (about headers and headings), a video clip has also been prepared for you, dear readers:
In my opinion, friends, we have discussed all the issues that may arise when working with inscriptions and table headers in Word 2016. I hope you understand everything. If I missed something, ask questions in the comments. The next “Crib Sheet” will be about splitting and merging tables in Word. And for today I say goodbye to you. Good luck to you!
Your guide to WORD 2016 GALANT.
And here are more articles on working with tables.
Developers from Microsoft, starting with Office package 2007, radically changed the familiar application interface.
Instead of the familiar list of menus, a whole ribbon appeared in Word.
Important!
At one time, many copies were broken in disputes about how convenient this innovation was. But the firm position of the designers of the most popular office suite, who included a similar interface in all newly developed programs, made all the talk pointless.
I just had to calm down and learn to work with a new tool.
The ribbon has many customizable options. And one of them is the ability to collapse the menu into a small line when there is no mouse selection.
The function is convenient in principle, but for some it is a source of unnecessary irritation during operation. The ribbon constantly disappears from view; the user has to make unnecessary mouse movements to open it and select the necessary tool.
Knowing the features Microsoft applications, it is clear that to change the parameter you need to check or uncheck the box. Let's look for where she could be.
Let's try to press right button mouse on the collapsed toolbar.
We now have a context menu that looks like this.
Now if you try to uncheck the “Collapse Ribbon” item, it will appear on the screen and remain there, even after clicking on the free space of the document.
The context menu will look like this.
As a result, the tape does not disappear anywhere, and you can concentrate on preparing the necessary document.
Important! Don't forget to download mine free PDF book In it I give 5 reliable, proven services for making money on the Internet for a beginner Quick Start and reaching an income of 30 thousand rubles per month! (and how you can replicate it).