The PDF format has long been the “standard” in the field of publishing official documents. Resumes, business letters, price lists and other documents are published mainly in PDF format, since no matter what program you use to open it, the text formatting will remain the same as in the original file from which it was converted. But in the case of documents in Word formats, problems can often arise, because different editors format texts “in their own way.”
As a result, when opening a DOC file in Open Office, tables, alignments, etc. may “fall out”. To avoid this, use PDF format to view documents. But how to convert Word to PDF?
In fact, there is nothing complicated about converting a Word file to PDF. There are many ways to transfer documents from one format to another, but in this article we will talk about the most basic and simple ones.
1. MS Office 2007 and higher
Perhaps the easiest and most accessible way for many PC users to convert files from one format to another is Office from Microsoft. A regular Word editor can convert files from one format to another, and completely free of charge. True, the ability to convert to PDF format appeared in versions of MS Office 2007 and higher.
To convert a Word document to PDF format using a Word editor, you need to open the document and click on the round button at the top with the Office icon. Then select the “Save As” tab and go to the “PDF or XPS” tab.
The editor will prompt you to name the file and indicate its location. Confirm saving the file with the “Publish” button.
Thus, by means Microsoft Office you have converted the Word file to PDF.
2. Open Office
If you use the Open Office package as a document editor, then you can transfer a document from one format to another using approximately the same “resaving”. Open the document in " Open Office", click on the "File" button and go to the "Export to PDF/Export PDF" tab. The same action can be performed by clicking on the icon with the caption “PDF”, which is located on the main panel.
3. Online converter sites
In the wake of the popularity of the PDF format, so-called online converters appeared. Essentially, these are ordinary web services that allow you to convert documents from one format to another.
How to convert a Word document to PDF using a web service? All services are of the same type, and the file conversion process boils down to the following:
- Open the site in a browser.
- Click the “Convert/Convert” button.
- Specify your document and click on “Convert”.
- Download the finished document from the provided link.
There are quite a few file conversion services, but the ones presented below are perhaps the most popular:
4. Third party utilities
In the absence of MS Office and Open Office, as well as the Internet on your PC, you can use third party utilities. If you don’t know which program to convert a document to PDF format, then here is a small list of software: PDF To Word Converter Free, UniPDF Converter, Free PDF to Word Converter. Just enter the name into the search and download the utility you need.
Visually transform Word documents in PDF files shown in this video:
The process of transferring from one format to another takes no more than a minute. As a result, the user receives a file that is easy to view and will not contain offset paragraphs, text, or other formatting errors.
Best Word to PDF Converter Tool
Converting Word documents to PDF on PDF2Go is fast and convenient. Just connect to the network and download the file.
Load Word: You can drag and drop a document, specify the path to a file on your device, or provide a link to cloud storage. Then click on “Save Changes” and wait while we convert the file.
Convert Word to PDF online
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Why convert at all?
The PDF format has many advantages. If you print the PDF document or share it with someone, the formatting will remain the same. PDF files can be opened on any computer, phone, or e-reader.
The reliable PDF converter PDF2Go allows you to take advantage of these and other benefits.
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What can be converted?
We specialize in converting Word documents to PDF. But that's not all. Along with DOC and DOCX formats, we can also convert other text documents, presentations and images!
For example:ODT, RTF, TXT, Microsoft PowerPoint PPT, JPG, PNG, GIF and others
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P DF files are useful for distributing documents so that they look the same for everyone. Typically, you create documents using another application and then convert them to PDF. Here's how to do it for a Microsoft Word document.
Convert a document to PDF using Word
If you have Microsoft Word, the easiest way to convert a document to PDF is within Word itself.
Open the document you want to convert, and then click the File tab.
Then click the arrow in the File Type field and select "PDF (*.pdf)" from the drop-down menu.
If you want, you can change the file name at this time. When you are ready, click the "Save" button.
After saving the PDF document, you will be returned to the Word document and the new PDF file will automatically open in your default PDF viewer.
If you don't have Microsoft Word
If you don't have Word but need to convert a document you need to send, you have several options:
- Google Drive: You can upload a Word document to Google Drive, convert it to a Google Doc, and then convert it to PDF. This works well enough for a simple Word text document without much formatting (and if you already have account Google).
- Conversion on website: There are many websites that offer to convert Word documents to PDF for free. We recommend freepdfconvert.com. It's a secure site, it's fast, and it handles Word documents quite well, even with a little bit of formatting. And it's truly free if you just need to convert a Word document to PDF. A paid subscription provides you with additional features, such as an unlimited number of conversions (multiple documents at once) and the ability to convert more file types.
- LibreOffice: LibreOffice - free application with open source code, which offers many functions like Microsoft Office. You can even open Microsoft Word documents and convert them to PDF.
Read how to convert a Word document to PDF format. What tools or third party programs use to save a DOCX file to PDF format. Rapid development computer technology allows you to develop and create various types computer devices, and entails their widespread use. Personal computers, laptops and their derivatives, smartphones, communicators, tablets - these and many other devices for processing and storing information allow users to access and manage their data at any time at their discretion.
With the development of the worldwide computer information network "Internet" quantity computer programs increased unusually. The process of finding the right software that meets specific user requirements has been greatly simplified.
The widest selection available today various programs and computer applications, huge amount which use their own formats to process and store files. However, there are formats that have received general recognition and are used in many programs due to their convenience and simplicity.
The program is widely used when creating text documents. "Microsoft Word", from the developers of the corporation "Microsoft", included in a single software package "Microsoft Office". Featuring a huge internal set of tools for creating and editing text files, it is quite simple and easy to use, which has earned it enormous popularity. The file formats it uses have become widespread and are used everywhere.
But, with development information technology, are becoming increasingly popular online services document processing. You can read more about alternative methods of processing text documents in our article: “How to create, edit and view documents "Microsoft Word" for free ".
Therefore, the question arises about the possibility of using a single file format that is equally convenient for storing and distributing documents, and giving documents a uniform appearance. These requirements are fully met "PDF format". You create documents using any application that is convenient for you and fully meets all your requirements, and then convert them into « PDF file» . In this article we will show how to perform such a transformation on a document. "Microsoft Word".
Convert a document to "PDF file" using the application "Microsoft Word"
If you have it installed on your personal computer, stationary version "Microsoft Word", then the easiest way to convert a text document to "PDF file"- this is to take advantage of the capabilities of the application itself "Microsoft Word".
Launch the application and open the document you plan to convert. At the top of the window on the main menu ribbon, click on the tab "File".
In the tab that opens in the left menu panel, select the section "Save As".
On the selected page in the main panel "Save As" select the location where you want to save "PDF file"(cloud storage "OneDrive", "This computer" or any specific folder).
In a pop-up window "Saving a Document" in a cell "File type" click on the black arrow that opens a nested list of available formats in which you can save the selected document, and select the line "PDF (*.pdf)".
Under the cell "File type" two optimization methods will be shown to choose from "PDF document": "standard"(installed by default) and "minimum". Choose the method that suits you most. Do not uncheck a cell "Open file after publishing", if after saving the document you want to view it. Additionally, you can click the button "Options" to open the corresponding settings window, in which you can select additional document parameters (for example, encrypt the document with a password, if necessary). Then click the button "OK" to save the changes made.
In a cell "File name" you can change or keep the same document name. When finished, click the button "Save".
After the saving process is completed "PDF document" you will be returned to your document page in "Microsoft Word". New "PDF file" will also automatically open in your viewing app "PDF files", installed by default.
Convert a document to "PDF file" using other applications
If for any reason you are unable to use the application "Microsoft Word", and you need to convert a text document to "PDF file", then you may want to consider a few other options:
Google Drive : You can upload your document "Microsoft Word" on Google Drive, convert it to « Google Doc» and then convert to "PDF file". This method has proven itself quite well if you are using a simple, mostly text document. "Microsoft Word" without much formatting (and also if you already have an account "Google").
Conversion Websites: There are many sites that offer to convert documents "Microsoft Word" V "PDF format" absolutely free. Without much difficulty, you can use the search function and find it online "Internet" exactly the site whose capabilities fully meet your needs. In turn, we recommend that you turn your attention to the site freepdfconvert.com. This is a completely secure site that handles documents very quickly and quite well. "Microsoft Word", even with a little bit of formatting. The document conversion process is truly free if you just need to convert a regular document "Microsoft Word" into format "PDF". Registration paid subscription provides you with additional features such as unlimited conversions (multiple documents at once) and the ability to convert more file types to "PDF format".
"LibreOffice" : "LibreOffice" is a free and open source application that offers a complete set of tools for desktop computers for working with any types of documents. "LibreOffice" positions itself as free replacement set of applications "Microsoft Office". You can open documents "Microsoft Word" in this application and convert them to "PDF format".
The process of converting a document is quite simple. Open the application "LibreOffice". In the left pane of the window, click the button "Open file", in the window that opens "Opening" select the required document "Microsoft Word" and press the button "Open" or key "Enter" on the keyboard.
In the main menu ribbon located at the top of the window, click on the tab "File" and call the pop-up menu. In the list of available actions, find the section "Export to". Open the submenu and click section "Export to PDF".
In a pop-up window "PDF Options" set the required document settings and, when finished, click the button "Export". Settings are presented on several tabs and have wide range possible characteristics.
In the next window "Export" specify the file name or leave it unchanged, select a location to store it and click the button "Save".
Upon completion of the process of exporting the file to the format "PDF" you will be taken to the page of the original open document "Microsoft Word". Now using File Explorer "Windows", find yours "PDF document" and open it for viewing, unless you additionally activated this option in the file settings when exporting it.
I often receive a question by email: How to convert word to pdf? I figured it out and in this article I will try to explain how to convert word to pdf.
In what format do you save your documents? Of course, you say, in Word document format - with the .DOC extension. You can also save in RTF format (Rich Text Format), plain text format (.TXT), template format (.DOT), web page format (.HTM, .HTML) and others.
But if you plan to distribute your documents, including via the Internet, then you must be absolutely sure that your information can be read by all interested parties, regardless of what operating system(MacOS or Windows) they use, and without losing your formatting.
When I talk about documents, I mean files containing both text information, so graphic elements and multimedia. These types of documents are usually reference books, technical manuals, textbooks, etc.
Undoubtedly, you can place all the necessary information on your website and it will become available to all Internet users. But there are also disadvantages to this distribution:
1) there is no more or less serious protection against copying of your information and violation of your copyrights;
2) to familiarize yourself and/or study your information in detail, the user must be constantly online.
In this case, it makes sense to save your documents in special format, independent of the platform and operating systems used.
The most popular distribution format today electronic documents considered format PDF (Portable Document Format), developed by Adobe Systems. The same company created software for working with documents in PDF format: Adobe Acrobat (creating, viewing, editing, printing PDF documents), Adobe Reader(view and print PDF files).
You can convert any document, including a Word document, to PDF format. But for this you need to have Adobe Acrobat installed with a full package of programs for writing PDF files. It's not cheap and in most cases to the average user there is no need for this product.
In addition to the original programs for creating PDF files from Adobe Systems, there are also developments from third-party companies. I will tell you several programs that are designed to convert Word documents to PDF format.
First, I will introduce a Russian development from ABBYY - ABBYY PDF Transformer 2.0. The program weighs a lot - 54Mb. But this is justified by its capabilities.
According to the information available on the company's official website, this program allows you to create PDF files. You can do this from Microsoft documents Word, Excel tables, PowerPoint presentations, Visio diagrams and HTML files.
However, the main function of the program is the reverse conversion of any PDF files into editable formats, including scanned documents that are just pictures. This is achieved through the use of unique ABBYY recognition technology.
After installation, the program creates its own toolbar in Word:
Additionally, it is possible to create PDF files using context menu by clicking on the file right click mouse, or from the ABBYY PDF Transformer program itself, or using standard function print from any program by selecting a virtual printer as the printer PDF-XChange for ABBYY PDF Transformer.
Not for the sake of advertising, but from the bottom of my heart, I can say that the program is excellent and can only be recommended for those users whose functions are related to the creation and conversion of documents into one format or another (from PDF and to PDF).
Another program has foreign roots. Convert Doc to PDF For Word, just like ABBYY PDF Transformer, integrates its own toolbar into Word. However, to convert the file to PDF format, the program offers to download free driver conversion, which weighs 3.7 MB. Besides, trial version The program is limited to 30 runs and only converts the first page, and links in the text are not saved as hyperlinks.
And although the test file was converted perfectly, these limitations negated all the potential capabilities of the program, and the program was removed from the computer without regret.
I consider it necessary to talk about one more program, since I learned about its existence not from search engines, but from criticism of this article on the Computerra forum.
The PrimoPDF program is built into the "print department" and becomes available when calling the print function from any program.
PrimoPDF creates quality PDF document from any source: Word, Excel, PowerPoint, HTML, etc.
Allows you to optimize the output file for use for different purposes: for printing, for viewing on a PC screen... The value of the program is that it is free and easy to use. There are no problems with Russian characters. The program weighs 14 MB.
But there is also a minus. I did not find an option in the program to save links in a document as hyperlinks. Well, overall the program is good.
For the purity of the experiment, I tested several more similar foreign programs and came to the conclusion that they do not even come close in capabilities to the program from ABBYY. Some do not distinguish the Cyrillic alphabet, others require installation additional programs, others are simply ugly both externally and functionally.
Having analyzed all of the above, the question arises: what is Microsoft itself doing in this direction? Why is such a popular format ignored?
Not at all. As Stephen Sinofsky (who led the group working on the Microsoft Office suite) once reported, new version Microsoft Office 2007 will introduce the ability to save Word documents to PDF format. Indeed, users who had previously downloaded this package could see firsthand the opportunity provided.
However, Adobe Systems opposed this innovation, threatening Microsoft with legal action. This is understandable: in this way Adobe could lose its market. Why would anyone download and buy expensive Adobe Systems products if the functions of converting documents to PDF format are available in MS Office.
As a result, Microsoft excluded from the updated office suite function of saving files in PDF format, but provided users with the opportunity to download from its official website a special plug-in (add-on) for saving Word, Excel, Access, PowerPoint, InfoPath, OneNote, Publisher and Visio documents in PDF format.